Tournament, Sales and Venue Coordinator (6-Month Contract) - Deer Creek Golf Club

Deer Creek is Hiring!

Tournament, Sales and Venue Coordinator

Deer Creek Golf Club is looking for a highly organized, people-oriented Tournament, Sales & Venue Coordinator to help manage events from concept to execution while driving bookings and maintaining smooth day-to-day venue operations. This role blends event coordination, sales, and on-site venue management. This role is perfect for someone who thrives in a fast-paced, event-driven environment and loves seeing great experiences come together.

Key Responsibilities

• Primary responsibility will include the professional and efficient coordination and execution of golf tournaments and special events.
• Ensure each event has a signed, accurate and complete contract – if there are revisions, ensure they are approved by the Director of Sales & Events
• Responsible for coordinating event tastings as required.
• Be present to oversee the execution of golf tournaments and special events, when required.
• Create accurate floor plans and event orders.
• Coordinate linen requirements for all functions.
• Ensure all information is up to date and accurate in various software systems for events.
• Collect all deposit payments for special events.
• Ensure payment for social events are received 10 days prior to the event.
• Generate accurate invoices.
• Ensure confirmed guest counts and event details are accurate and received ten days prior for all events.
• Effectively communicate any late changes to event details with all stakeholders.
• Accommodate all special requests in a suitable manner if possible.

Qualifications

• 1–3 years of experience in event coordination, venue management, sales, or a related field
• Strong organizational and multitasking skills with excellent attention to detail
• Confident communicator with a customer-first mindset
• Comfortable working nights, weekends, and holidays as events require
• Proficiency with scheduling tools, CRM systems, booking software or event management platforms and basic office software
• Ability to remain calm and solution-focused in live event environments

Additional Details 

This is a full-time 6 month contract. 

ClubLink is an equal opportunity employer committed to providing an inclusive workplace. Please contact jobs@clublink.ca if a workplace accommodation is needed throughout the selection process. Thank you for your interest in ClubLink.