Purpose of Position:
The Administrative Assistant supports the Director of Operations with clerical and administrative functions and is a secondary for staffing needs throughout the operation of all Palm Aire facilities.
Provide all the Administrative support required by the Director of Operations. Services performed include closing the daily business of all POS stations, tracking the over/under of the cash drops, preparing deposits and coordinating delivery of these to preferred ClubLink bank, maintaining accurate balances at the POS stations for change and correct Close of Business procedures, balancing petty cash and managing reimbursement documentation, act as liaison for coordination with all departments in the ClubLink US & Canada offices, maintain journals for Staff Meetings, Health & Safety Committee Meetings and Human Resources documentation for all Payroll procedures and tips & gratuity distribution, provide support for Merchandising and Pro-shop purchasing and assist in review of styles, availability and cost analysis with retail trends in synchronization with consumer interest in the Palm Aire marketplace, drafting confidential correspondence, maintaining the Director of Operation’s calendar, answering and screening phone calls, greeting and screening personal and business visitors and coordinating necessary appointments. Additionally Admin Assistant will act as back up to all departments in staffing shortfalls, vacation coverage & special events where extra staffing is necessary.
Provide Administrative support for other members of the management staff, as needed.
Coordinate all staff functions.
Conduct orientation of new personnel, which includes explanation of employee benefits. Complete new hire documentation on each employee. Complete new hire documentation for medical and dental enrollments.
Organize, review, obtain approval, and transmit personnel documents to corporate headquarters in a timely manner.
Coordinate Worker’s Compensation accident reports and related follow up.
Compile Incident Reports.
Review personnel documents, as needed.
Order and stock office supplies for the club.
Follow health and safety rules according to ClubLink policy.
All other duties as assigned as necessary for fulfillment of Palm Aire’s business plan.
Special Training Skills Preferred
* Working knowledge in Microsoft Word, Excel, PowerPoint, Outlook
* Ability to multi-task
* Ability to maintain confidentiality
*Excellent customer service skills
* 2-3 years in a similar administrative position